Council Services and Records Coordination
Irma Torrez, CMC
Elected City Clerk
17575 Peak Ave.
Tel: (408) 779-7271
Tel: (408) 779-7259
Fax: (408) 779-3117
Monday - Friday
8:00 am - 5:00 pm
The Council Services/Records Coordinator of the City of Morgan Hill serves as the liaison between the public and the City Council and is the local official for elections, local legislation, the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws). Before and after the City Council takes action, the Council Services/Records Coordinator ensures that actions are in compliance with all federal, state and local statutes and regulations and that all actions are properly executed, recorded, and archived. The office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City.
As a Legislative Administrator, the Council Services/Records Coordinator plays a critical role in the decision-making process of the local legislature. As the key staff for Council meetings, the Council Services/Records Coordinator prepares the legislative Agenda, verifies legal notices have been posted or published, and completes the necessary arrangements to ensure an effective meeting. The Council Services/Records Coordinator is entrusted with the responsibility of recording the decisions, which constitute the building blocks of our representative government.
As a Records Manager, the Council Services/Records Coordinator oversees yet another legislative process; the preservation and protection of the public record. By statute, the Council Services/Records Coordinator is required to maintain and index the Minutes, Ordinances and Resolutions adopted by the legislative body. The Council Services/Records Coordinator also ensures that other municipal records are readily accessible to the public. The public record under the conservatorship of the Council Services/Records Coordinator provides fundamental integrity to the structure of our democracy.