Special Event Permits
A special event is an event that takes place on public property within the city that meets any of the following conditions:
- Attendance of more than 50 people
- Alcohol served or sold
- Amplified Music
- Jump House or other entertainment attraction
- Submit a Special Event Permit Application at least 90 days before the event. Events that submit an application later than 30 days in advance will be required to pay a $500 late application fee.
- Submit Insurance for approval (with the application if possible). Insurance requirements can be found in the resources below.
- Pay Rental Fee (varies depending on facility) and Maintenance Deposit Fee of $500. The Maintenance Deposit fee is refundable, following an inspection of the site after the event. The full amount will be refunded if there is no need for City maintenance services or repairs as a direct result of the event.
- Pay Special Event Permit Fee: $286 (50-499 people); $809 (500+ people).
Fees as of July 1, 2022 will be $305 (50-499 people); $862 (500+ people).
- For proposed road closures: Event Organizer is to provide a Traffic Control Plan (TCP) designed and stamped by a licensed traffic engineer. The plan must be executed by a Class C31 Traffic Control Contractor. The TCP is to be reviewed and approved by the City Engineer.
- Provide plans for trash/recycling, portable toilets, security, event maps, and event growth plans.
- Provide a hard copy notification to the surrounding impacted area and a copy to be included in the permit documentation.
- Sign Rental Contract and Special Event Permit.
Additional permits and licenses may be required.
For Events on City Streets and Public Property: Private security is required if your event has 500 or more attendees, a significant road closure, or takes place in downtown Morgan Hill. Additional security or police services may also be required.
For Events in City Facilities: Please see Facility Policies and Procedures for additional details and requirements.
Alcohol Permit Exception for Picnic Reservations
Reservations wishing to serve only alcohol at their picnic reservation WILL NOT REQUIRE a Special Event Permit. The reservations WILL REQUIRE an Alcohol Permit. The Alcohol Permit can be purchased and obtained through the checkout process while completing the reservation. Please visit https://bit.ly/mhpicnicsonline to reserve a picnic site.
State Guidance related to Covid-19 - Beyond June 15, 2021
- Special Event Application (PDF)
- Downtown Street Closures - CP-18-02 (PDF)
- ADA Guidelines (PDF)
- Downtown Guidelines (PDF)
- Downtown Road Closure Specs and Drawings (PDF)
- Insurance Requirements (PDF)
- EPS Handout for Special Events (PDF)
Notification: To receive notifications regarding upcoming events in Downtown Morgan Hill with road closures, please sign up here.